Business Office » Business Office

Business Office

The Business Office consists of the School Business ExecutiveDistrict Treasurer, Payroll and Benefits Clerk, Purchasing Clerk and an Account Clerk/Typist.

The School Business Executive supervises the general Business Office functions. In addition the Business Manager oversees the requisitioning and purchasing activities, compiles and prepares the annual district budget, coordinates and controls the school district inventory, acts as the Purchasing Agent for the district, handles general liability insurance and organizes competitive bidding and contracts. 

The District Treasurer is responsible for processing and maintaining all financial activity for the district. The District Treasurer processes accounts receivable, generates journal entries, manages grants, and participates in all financial audits, field’s questions from employees pertaining to budget and spending, generates financial statements for the Board of Education, handles budget transfers.

The Payroll and Benefits Clerk both oversees and performs the payroll process for approximately 425 employees. The Payroll and Benefits Clerk administers employee benefits (health, dental, vision, life insurances, retirement, 403B plans, flexible spending accounts), answers requests from employees concerning payroll, benefits and other personnel related matters, processes Worker’s Compensation claims and generates required monthly, quarterly and annual reports for various agencies. 

The Purchasing Clerk is responsible for ordering and receiving merchandise for the district. The Purchasing Clerk processes and prepares purchase orders, orders supplies and equipment, maintains and updates approved vendor list, receives and inspects shipments, researches contracts, pricing and bids, prepares accounts payable invoices for payment, and maintains a good business relationship with frequently used vendors. 

The Account Clerk/Typist acts as clerical support to the Business Office, with a concentration in payroll and benefits. The Account Clerk/Typist operates the main switchboard for the district, processes accounts payable, calculates, verifies and does data entry of payroll timesheets for various departments of the district, processes attendance information on full-time staff. 

Did you know that the Business Office….

* Processes 9500 payroll checks each year
* Creates 2800 purchase orders each year
* Fields an average of 100 phone calls a day
* Generates 3600 accounts payable checks a year